The confidentiality and security of your document archive is of paramount importance to us. Secure document storage is provided for all your offsite archive.
Records are held in a secure, controlled environment with CCTV 24 hour monitoring, security alarms and smoke detectors. All records are held in a confidential manner. All our staff under go a clearance and vetting procedure to recognized standards.
Requests for records can be governed through the use of a strict password system; without which a box cannot be requested. We can tell who has requested and authorized each box delivery or collection.
Information regarding collection and delivery addresses and authorization details are entered into the Record Management System and an authenticity check is confirmed each time retrievals or collections are requested.
Data protection is taken seriously by Whitefields Document Storage and we only hold information relevant to the running of our business.
Archive storage - Record Management
To ensure our customers have improved access to information we use one of the leading Record Management Software companies to provide our Record Management systems. We can electronically validate record keeping at every step, ensuring that we know who delivered, what to whom and when
it was delivered or collected.
We use barcode technology to process records quickly, and to verify the exact movements of any records. Through our Record Management System we can track all activities for an individual record and know its immediate location. Bar-coded inventory control and tracking systems
ensure that records can always be quickly located when you need them.
Web access can be provided for customers to access information on their document archive on line. The facility to locate their archive and request retrievals is also available.
We cover Derby, Nottingham, Leicester, Lincoln, Mansfield and the surrounding area.
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